Planning a Golf Outing in Northeast Ohio10/23/2017Planning a golf outing in northeast Ohio doesn't have to take all of your time and energy. We've compiled the Ultimate Golf Outing Checklist to keep you organized and to help you plan a terrific event! Below is a checklist with all the essential tasks to remember when planning your event. If you would like more information about planning a Golf Outing, download our FULL GOLF OUTING GUIDE HERE. 1 YEAR Determine if you need a director of coordinatorSelect and Evaluate Course ProposalsSet Event Date and TimeDecide what meal(s) will be providedReserve courseDecide if you want a photographerSecure photographer 9 MONTHSSet TournamentSet Tournament ObjectivesDetermine 501(c)3 Charitable StatusSet Preliminary BudgetDevelop LogoDesignate Sponsorship Levels and Costs6 MONTHS Create outing website or webpageCreate volunteer job listRecruit volunteers for: sponsors solicitations, day of event jobsDevelop promotional materials: flyers, brochures, postersDecide on games and contestsMail 'Save the Date' postcards 5 MONTHSFinalize the outing formatFinalize volunteer committeFinalize BudgetPrepare Invitees ListSecure Game and Contest InsuranceSelect and Order Awards 4 MONTHS Draft invitationsSet up: auction and raffle items, signageFinalize promotional materialsGet the word out: advertise, press releaseSend sponsor request lettersEstablish player method of paymentSign course contract 3 MONTHS Meet face-to-face with sponsor prospectsSend brochures to local businesses seeking playersMail invitations 2 MONTHSBegin picking up donationsCheck on sponsorship progressWeeksRegistration cut-offPrepare registration listComplete registrationFinalize SponsorsFinalize rules and agendaOrder shirts, shoes, glovesConfirm arrangements with course 3 WEEKS Pick-up remaining donationsPlan goodie bagsOrganize prizes and contestsSend registration confirmation packetsRevise pairingsFinalize Food and BeverageOrder sponsor signageReserve 2-way radios for volunteers 1 WEEKWrite emcee's scriptFinalize course arrangementsPrepare goodie bagsFinalize pairingsTournament DayDeliver materials to courseMeet with volunteersMeet with course staffSet up registration tableSet up contestIce down beveragesPost signage and banners Follow Up: Within 30 DaysEvaluateReconcile invoicesFinalize budget summarySend 'Thank You's'Hold volunteer partyUpdate website or webpage
Planning a Golf Outing in Northeast Ohio10/23/2017Planning a golf outing in northeast Ohio doesn't have to take all of your time and energy. We've compiled the Ultimate Golf Outing Checklist to keep you organized and to help you plan a terrific event! Below is a checklist with all the essential tasks to remember when planning your event. If you would like more information about planning a Golf Outing, download our FULL GOLF OUTING GUIDE HERE. 1 YEAR Determine if you need a director of coordinatorSelect and Evaluate Course ProposalsSet Event Date and TimeDecide what meal(s) will be providedReserve courseDecide if you want a photographerSecure photographer 9 MONTHSSet TournamentSet Tournament ObjectivesDetermine 501(c)3 Charitable StatusSet Preliminary BudgetDevelop LogoDesignate Sponsorship Levels and Costs6 MONTHS Create outing website or webpageCreate volunteer job listRecruit volunteers for: sponsors solicitations, day of event jobsDevelop promotional materials: flyers, brochures, postersDecide on games and contestsMail 'Save the Date' postcards 5 MONTHSFinalize the outing formatFinalize volunteer committeFinalize BudgetPrepare Invitees ListSecure Game and Contest InsuranceSelect and Order Awards 4 MONTHS Draft invitationsSet up: auction and raffle items, signageFinalize promotional materialsGet the word out: advertise, press releaseSend sponsor request lettersEstablish player method of paymentSign course contract 3 MONTHS Meet face-to-face with sponsor prospectsSend brochures to local businesses seeking playersMail invitations 2 MONTHSBegin picking up donationsCheck on sponsorship progressWeeksRegistration cut-offPrepare registration listComplete registrationFinalize SponsorsFinalize rules and agendaOrder shirts, shoes, glovesConfirm arrangements with course 3 WEEKS Pick-up remaining donationsPlan goodie bagsOrganize prizes and contestsSend registration confirmation packetsRevise pairingsFinalize Food and BeverageOrder sponsor signageReserve 2-way radios for volunteers 1 WEEKWrite emcee's scriptFinalize course arrangementsPrepare goodie bagsFinalize pairingsTournament DayDeliver materials to courseMeet with volunteersMeet with course staffSet up registration tableSet up contestIce down beveragesPost signage and banners Follow Up: Within 30 DaysEvaluateReconcile invoicesFinalize budget summarySend 'Thank You's'Hold volunteer partyUpdate website or webpage